How to guarantee legal electronic storage of your company’s documents

16.07.2019
1486-EDICOM-How-to-guarantee-legal-electronic-storage-of-your-company’s-documents

The rise in digitalisation and electronic exchange of information requires a search for secure storage solutions for documentation generated in the online environment. Formulas that complete the circle of dematerialization by guaranteeing security and legal certainty.

When processing critical information, having a qualified services provider guarantees reliable transactions and secure digital storage for documentation with burden of proof value versus third parties. This would be the best option for legal storage of electronic documents.

European regulation No. 910/2014 (eIDAS) establishes the legal framework for electronic identification and trust services for electronic transactions in the internal market.

This regulation also states that documents subject to trust mechanisms such as electronic signatures, timestamps, certified electronic delivery services, etc., must be held by a secure digital storage service to preserve the legal condition of documents and files processed with qualified trust services.

Thanks to a secure digital storage service like that offered by EDICOM (EDICOMLta), your company can ensure safeguarding of the critical information it requires during the period of time required by the company or as established by legislation, whichever the case may be.

What features does a secure digital storage service offer?

Through a platform certified to hold electronic documents, the EDICOMLta service (EDICOM Long Term Archiving), developed by EDICOM, allows you to:

  • Classify
  • Archive
  • Consult the safeguarded documents.

The service guarantees:

  • Source authentication
  • Integrity
  • Confidentiality
  • Immutability of the stored documents.
  • Presumption of reliability: Any document stored in the EDICOMLta service acquires, by default, presumption of reliability. Were it so required by a legal authority, it would imply a reversal of the burden of proof, meaning that the other party would have to demonstrate that the document presented with its proof of conservation report is neither complete nor reliable.

EDICOM, technological provider specialising in EDI technology (Electronic Data Interchange), is a long-term secure storage service provider; it also has the obligatory certifications and the technical capacity required to provide electronic transactions with trust mechanisms such as electronic signatures, timestamps, certified electronic delivery services, etc.

If you want to learn more about the importance of secure digital storage and how EDICOMLta from EDICOM works, broaden your knowledge with our full article.

 

Learn more about the potential benefits for your company

Get in touch with an EDICOM representative