EDI Healthcare

Upcoming NHS deadlines for medical devices and medicine suppliers

NHS deadlines

The NHS e-Procurement Strategy continues its development with the companies providing NHS services regarding medical devices and medicine suppliers.

Medical devices group was the first one to begin with the implementation of this electronic process. Adoption calendar is almost finished, next steps being the sending of invoices that carry GS1, GTIN and GLN data to NHS PEPPOL Access Points.

Following the compliance timeline for medicine suppliers, such as pharmaceutical companies or laboratories, next deadline is September 30, 2019. Regarding the purchase-to-pay process, these companies must be able to receive orders from NHS PEPPOL Access Points including, where available, GS1 GTIN and GLN data. The next step will be sending invoices to NHS PEPPOL Access Points, as of March 31, 2019.

GS1 and PEPPOL standards compliance

The NHS e-Procurement Strategy establishes global GDSN data synchronisation and PEPPOL messaging standards throughout the healthcare sector and its supporting supply chains. Compliance with these standards will enable trusts to control and manage their non-pay spending, by:

  • the adoption of master procurement data;
  • automating the exchange of procurement data;
  • benchmarking their procurement expenditure data against other trusts and healthcare providers.

The adoption of common global standards by NHS providers and their suppliers, throughout their internal and external supply chains, will create efficiency and quality benefits for all parties. The key standards required by this strategy for adoption by NHS providers and their suppliers are:

  • GS1: for product coding, location coding and data synchronization;
  • PEPPOL: for purchase order, advice note and invoice messaging

EDICOM provides GS1 and PEPPOL compliance from one single provider

EDICOM is both an accredited PEPPOL Access Point and owns a certified GS1 electronic catalog. With these two certifications, any NHS supplier will be certain to achieve compliance with the e-Procurement Strategy, centralising communications in compliance with the DoH from a single platform.

The accreditation as an Access Point allows EDICOM to link up with the PEPPOL e-procurement platform. Through it, private companies and governments in countries all over Europe can exchange all kinds of e-documents: invoices, purchase orders, orders, price catalogues, etc.

The GS1 certified Data Pool allows these businesses to maintain an updated product database accessible to any other NHS user, so that information is always correct and available. The success of a data synchronization system within the GDSN network is based on the quality of the information shared between the trading partners.

One recent feature in the EDI-based commercial message interchange area is the publication of dispatch advice (DESADV in the EDIFACT standard) specifications. However, the implementation of this message within the NHS is voluntary, it has not been introduced as mandatory.

With DESADV messages, the supply chain moves ahead in the goal of completing all phases and establishing global e-procurement right across the supply chain. This is a natural step for optimum information sharing and one that NHS providers, already operating with the EDI system, can implement with ease. The dispatch of e-invoices (INVOIC) and purchase orders (ORDERS) has been established so far.

e-Invoicing and Tax Compliance: Global EDI Solutions for the Healthcare Sector

In the EU, laboratories and healthcare companies are adapting their systems to operate electronically with public bodies as required under Directive 2014/55/EU. However, these procedural changes will make an impact on digital transformation globally, and companies around the world will soon need to implement new technological solutions to adapt to the electronic and local legislations.
Besides consolidation in invoicing, many EU countries have expanded their horizons and taken up electronic projects directly impacting healthcare companies. For example in Italy, as the government is planning to require all public healthcare sector suppliers to receive orders electronically through the NSO platform. In Spain, the Catalan Healthcare Institute (ICS) now requires the use of an electronic catalogue by suppliers awarded its tenders to publish and synchronize their product information. To work with ICS, EDICOM provides users with an e-catalogue approved by GS1 that works through the GDSN network and is interoperable with AECOC DATA or any Data Pool connected to the GS1 International network.

Advantages of a single and global tech provider

EDICOM offers customers a secure and international platform that ensures connectivity between businesses and institutions and which automates reception, generation, dispatch, and integration processes of invoices and other commercial documents.

Having a global EDI tech partner provides a wide range of benefits, such as error minimization, increased efficiency, supply chain optimization, commercial stakeholder integration, enhanced security and confidentiality in communications, cost reductions, security regarding compliance with the laws of each country, and better customer service.

Learn more about the potential benefits for your company

Get in touch with an EDICOM representative