EDI Learning Center

EDI (Electronic Data Interchange) automates data integration between business partners. Discover the benefits of EDI, commonly interchanged messages and EDI solutions.

What is EDI?

EDI (Electronic Data Interchange) is a computer-to-computer process allowing enterprises to exchange commercial information (purchase orders, invoices, despatch advice) using standardised messages and communication protocols, eliminating human intervention.

EDI integrates communication technologies and dedicated software so that a company's information systems can exchange critical business, logistical or tax data transparently.

Our EDI solutions are ready to integrate with the leading ERPs on the market.

SAPSAGEORACLEMICROSOFT DYNAMICS

How do I start a successful EDI project?

What must I consider to ensure that a tech project goes forward successfully? This is the path you can follow:

  1. Organise the inhouse team and appoint managers

  2. Analyse and evaluate current management and business processes

  3. Choose your technology provider

  4. Choose the most suitable solution

  5. Determine methodology and working terms: run a pilot project

  6. Start working with EDI and open the door to other electronic projects.

As your tech provider, we will be by your side throughout the entire process, identifying areas of EDI application and the message types you need to exchange, and establishing work phases to ensure your project is up and running on time.

What do I need to get started in EDI?

  • A standard language: Interchanging electronic information requires a standardised language shared by sender and receiver to structure messages. There are different standards, such as EDIFACT, X12, XML...
  • EDI software: Sender and receiver must have an EDI solution to draft and manage messages according to the standard in which the interchanges are to take place.
  • Communications network: EDI interchanges call for secure communications systems adapted to the peculiarities of this type of transaction. There are different options available, although the most commonly used are VANs (Value Added Networks). These are private communication networks with high levels of security, control and monitoring to ensure the correct sending and receipt of different messages.

How does EDI work? 

  • Data preparation: The issuer’s ERP must generate a data structure containing all the information needed to issue the EDI document to be sent.
  • Data conversion to EDI standard: Once the message data is in the issuer’s EDI software, it can be converted to the EDI standard agreed on with the recipient.
  • EDI message sending: The fully formed EDI document is sent to the recipient via the agreed communication system. The EDI software recognises the recipient and automatically forwards the message, using point-to-point systems such as AS2, OFTP2, FTPS or HTTPS web services or private services like VANs or Private Added Networks.
  • Data reception: Once the message is received by the recipient’s EDI software, the process is reversed. The recipient’s EDI solution proceeds to validate the message and converts it into a data structure that can be processed by the ERP, integrating it into the internal IT system.

Common EDI messages

EDIFACT

  • Invoice - INVOIC

  • Despatch Advice - DESADV

  • Price Catalogue - PRICAT

  • Remittance Advice - REMADV

  • Receiving Advice – RECADV

  • Sales Data Report - SLSRPT

ANSI X12

  • 810 - Invoice

  • 856 - Ship Notice/Manifest

  • 850 - Purchase Order

  • 820 - Remittance Advice

  • 852 - Product Activity Data

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