EDI lets an enterprise automate transactions
Printing commercial documents, handling and classifying them, inserting them into envelopes, franking, sending, registering them in the ERP - all of these tasks are dramatically reduced or even disappear.
Reduction in response times
EDI documents are sent and received in seconds. Total or partial automation of associated processes also permits their registration in the ERP, validation of quantities or prices and annulment of adequate amounts. All these processes can be carried out almost instantly.
Automation of operations
The interchange of electronic documents is agreed between sender and receiver. This establishes a communication flow with common procedures and working models, clarifying the commercial relationship and making it possible to act on the basis of known and shared management models.
Interchanged information is drafted on the basis of standards known by the sender or receiver, guaranteeing correct interpretation regardless of nationality or activity sector. Typical errors made when entering data, interpreting illegible faxes, loss of documents, errors when taking telephone orders, etc. are eliminated.
The automation of operations, reduction of response times, reduction of errors, elimination of paper… All these issues result in a much more efficient management system and a drastic cost reduction.
With EDI technology you can handle a much higher number of commercial transactions with less manpower. The phasing out of tasks associated with handling paper documents frees up teams to work on tasks with greater added value.
Process status visibility
Replacing paper with electronic documents facilitates monitoring. You can integrate transactions such as acknowledgement of order receipts, invoices, modifications to purchase orders, pending payment statuses, etc.
Furthermore, sending documents over private networks like EDICOMNet (EDICOM Value Added Network) ensures permanent control of message status with respect to receipt, processing, reading, etc.
Improves service to end user
The implementation of EDI involves the application of optimum work flows and response times. The possibility of receiving advance receipt notification prior to the delivery of merchandise allows, for example, the planning of resources and needs for its unloading or redirection. It also makes it possible to adjust production and delivery plans, enhancing the service received by the end customer.
Improves financial ratios
With EDI e-invoices are sent and received immediately. The automation of validation and annulment processes also facilitates rapid transmission at destination, thus permitting advance notification of treasury needs.
This anticipation enables advance payments which can represent significant savings for the buyer thanks to prompt payment discounts. Early settlement also delivers significant improvements to the supplier’s or invoice sender’s cash flow.