Web-based EDI

Web-based EDI solutions are designed to exchange a small number of EDI messages through dedicated web forms.

EDI Web Forms

For cost savings and speedy implementation, non-integrated solutions are the best alternative for getting started in EDI communications when there is not a large volume of documents to exchange.

Non-integrated solutions provide users with a web environment they can harness to comprehensively manage all the electronic messages they exchange with their trading partners.

Different EDI messages are built on the basis of online forms that make them simple and extremely intuitive to compose. This means that the data involved in documents such as invoices and despatch advice messages is entered manually, with the EDI software then tasked with translating it into the standard expected by the recipient before being processed via the required communication protocol to ensure it reaches the recipient as expected.

In practice, non-integrated solutions can be complete EDI tools used to manage any transaction. But, because they are not integrated, it's best not to use them with EDI projects where you need to exchange large volumes of documents and/or involving many partners, when it would be better to consider an integrated solution adapted to the features and volumes of the messages to interchange.

When is it advisable to use a Web EDI solution?

Not many EDI Documents

Not many documents

These are tools designed to exchange a limited volume of EDI messages. Bear in mind that an invoice or despatch advice must have been previously generated in your management system and subsequently replicated on the web form to reach your customer properly, meaning that, if you need to exchange a large volume of documents, you’d be better off considering the option of a solution that can be automatically integrated with your ERP.

Not many EDI B2B Partners

Not many partners

If you don't have many EDI partners, and so long as the volume of documents to exchange is limited, a non-integrated solution could be useful for your business.

Simple EDI Messages

Fairly simple messages

Purchase orders, invoices and despatch advice messages must be easily recorded both in the ERP in the case of received messages and in the web solution when we’re talking about documents to send to EDI partners

What features should a Web EDI solution have?

  • Multistandard: It must be capable of managing EDI documents across multiple standards like EDIFACT and X12.
  • Syntactic validators: It must have the validation mechanisms required to ensure that logged messages contain the minimum data the EDI message needs to have, in line with the mandatory field rules required by the different standards. 
  • Semantic validators: Logged information must be expressed in measurement units and have the limitations required in accordance with the nature of each document.
  • Business rules validation: Each partner you send an EDI message to will impose a series of specific checks such as logging line level discounts, checking the purchase order number is identified, etc. Your Web EDI solution must consider the EDI guides defined by your customers to ensure it generates compliant transactions. 
  • Automatic generation: It must enable the automatic generation of nearly all documents such as invoices on the basis of received transactions like purchase orders. This will foster streamlined, error-free document issue, duly traced with the source transaction of the business relation.
  • Compliance: It must be capable of implementing the legal validation processes the different processed documents require, particularly those associated with tax checks and the digital signing of e-invoices.
  • Incident alert management: It must have tools that make it possible to monitor and correct incidents or errors that could occur in the messages managed.

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