NHS e-Procurement Strategy. Are you ready?

Discover all the details about the NHS e-Procurement Strategy, adoption schedule, solutions for Trusts and suppliers, and how to choose a provider to connect with the NHS.

GDSN and PEPPOL Compliance Services for hospitals and suppliers

The strategy requires the adoption of common standards worldwide that will ensure interoperability between hospitals and NHS suppliers and facilitate data exchange between their systems.

  1. GDSN for data synchronisation

    EDICOM provides compliant services for the data synchronization. We have a GS1 certified Data Pool, able to operate in the Global Data Synchronization Network (GDSN). We export product data from your article master record and upload it to the NHS GS1 repository. Our electronic catalogue, EDICOMData, ensures full traceability throughout the supply process.

  2. Certified PEPPOL Access Point

    EDICOM is accredited as PEPPOL Access Point, which allows us to link up with the PEPPOL network.Through it, private companies and governments all over Europe, can exchange all kinds of e-documents. This platform achieves secure and direct exchange of transactions, centralizing communications with multiple partners from a unique data sending and reception point.

What is the NHS e-Procurement Strategy?

The NHS e-Procurement Strategy regulates the use of mandatory e-Procurement processes for NHS Trusts and all their suppliers. Through this initiative, suppliers and hospitals can exchange business, logistics and tax information from their internal information systems.

The aim is to automate all purchase-to-pay transactions in the supply chain (invoices, purchase orders, dispatch advices) by using electronic data interchange services, so that procurement processes become more immediate, secure, and efficient.

As a major global EDI service provider, EDICOM offers NHS suppliers and hospitals 100% EDI-compliant solutions, ready to connect by using our GDSN Data Pool and PEPPOL messaging standards.

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NHS e-Procurement software: Interoperable and scalable solution

Interoperability is a must

Interoperability is a must

Our interoperable and transparent solution allows you to stand out in a globally competitive ecosystem thanks to our GDSN and PEPPOL solutions that simplify connectivity with suppliers and other partners worldwide.

Full ERP integration

Full ERP integration

Our international Public Administrations HUB guarantees connectivity with any agency and is able to extract the information transparently and forward it in the format and conditions required. No internal changes are required.

Long-term strategic partner

Long-term strategic partner

We provide an integral, flexible and scalable solution to reach to other regions and projects worldwide now and in the future. The EDI platform can be easily expanded to your future projects either in a national or international scope.

NHS solution for Suppliers

With our data pool, synchronise your article master and the NHS products database and automatically update it whenever you make changes. Our Certified PEPPOL Access Point allows suppliers to comply with the required standards and communications.

Are you an NHS supplier?

NHS solutions for Trusts

EDICOM has been awarded a place in the Crown Commercial Service (CCS) RM3784 PEPPOL Access Point Framework Agreement, enabling it to work with UK public sector bodies to efficiently manage their e-Procurement strategy. 

Are you a public hospital?

Frequently Asked Questions about NHS e Procurement System

  • Medical devices suppliers: Adoption calendar is almost finished, next steps being the sending of invoices that carry GS1, GTIN and GLN data to NHS PEPPOL Access Points.
  • Medicine suppliers: Next deadline is September 30, 2019. Packaging label for all orderable units above patient pack level to carry aGS1 data carrier
  • Purchase to pay process: Next deadline is September 30, 2019. Receive orders from NHS PEPPOL Access Points including, where available, GS1 GTIN and GLN data

All hospitals, health centers and trusts belonging to the National Health Service. All suppliers and manufacturers providing the National Health Service with goods and services.

Electronic ordering or e-procurement is the managing of relations with suppliers and purchase of goods and services through the use of electronic data transfer systems. The widespread use of this type of technology, known as EDI (Electronic Data Interchange), lets you automate the exchanging of business and logistic documents between partners throughout the supply chain, improving the distribution of goods and cutting costs.

A provider approved by the PEPPOL organization to supply connectivity services through its communication infrastructure.

Access Point providers typically connect to their customers through their existing networks and use the PEPPOL Access Point to exchange documents with other access point providers. So, the PEPPOL Transport Infrastructure can be considered as providing a ‘gateway’ o ‘bridge’ between specific e-procurement communities or service platforms. We call this federated network of access points connected to each other using a common set of standards the PEPPOL community.

The NHS e-procurement system uses this PEPPOL Network to set up a point-to- point connection with the EDI solutions of the partners, and it is necessary to use communication services that only an accredited Access Point can provide.

It is not a mandatory requirement to start up your NHS e-procurement solution and connect with your partners in the NHS supply chain, whether public or private. Nevertheless, it is highly recommendable due to the technological challenge involved in approaching all the project component phases with assurances.

Implementing a solution aligned with the needs of the NHS e-procurement platform requires a high capacity and technological expertise in different EDI standards and communication protocols.

This aspect, along with the need for different official certificates to operate in network such as GDSN (Global Data Synchronization Network) or PEPPOL (Pan-European Public Procurement Online), greatly complicates the options for developing a 100% operational platform internally for NHS trusts, hospitals and health centers alike.

The health sector encompasses a large number of international companies accustomed to EDI in their normal business relations. It may be the case that you already have an EDI solution for the transfer of B2B data with your partners. In this sense, you already have part of the work done, especially if you work with an EDI integrated solution that connects your internal management system with the solution. However, the NHS e-procurement initiative calls for the use of specific messaging and communication protocols.

To this end, you will need to prepare your internal system to generate the new XML messages and forward them to the recipient partner through the PEPPOL network. Connectivity, for which will need to hire the services of an accredited provider or NHS Access Point.

Additionally, although you have an electronic data interchange solution, you will still need to cover the product data synchronization side through the GDSN network. At this point, you must be able to generate the product files with the fields and structure defined by GS1 and register all this information in a NHS GDSN-certified data pool.

Summing up, you may partially develop the solution, preparing your systems to integrate the messages, but you will always need at least the services of a certified partner to be able to connect with your trading partner through the networks set up in the project.

Download our White Paper on the NHS e-Procurement Strategy

This guide covers the most important technical and legal aspects of the new NHS e-Procurement system, and the phases to be undertaken for optimum implementation. Rollout of the new system has already begun. Are you ready for the technological leap? We are.

NHS e-Procurement Strategy benefits

For Trusts

  • Economic savings of 5000 to 8000 pounds per bed

  • 10% less product wastage

  • More accurate information on use of products

  • Enhanced efficiency and productivity

  • Greater protection against counterfeit products

  • Improved product traceability

For Suppliers

  • Lower costs

  • Process automation and fewer errors

  • Stock reduction

  • Enhanced security

  • Product traceability and messaging

  • Speedier NHS payment receipt

For Patients

  • Minimised supply chain errors

  • Accurate stock monitoring

  • Improved quality data management

Get ahead of the change